Finance, HR & G&A department
Payables, receivables and cash, run as a department
Invoices sit in inboxes waiting for approval, suppliers chase late payments, customers pay late because nobody chased them, and nobody can say exactly how much cash will be in the bank next month. Nexoryl runs accounts payable, accounts receivable and cash reporting as a managed department, remotely and with clear controls. Payments are always released by you.
The first button opens an email to info@nexoryl.com.
You bring
- Your accounting system and bank access (view only)
- Approval rules and payment terms
- Customer and supplier contacts
Nexoryl runs
- Invoice processing
- Payment run preparation
- Invoicing
- Credit control
- Cash reporting
You get
- Suppliers paid on time, with your approval
- Customers paying sooner
- A clear cash position every week
- Operating model
- A managed department with approval rules, a payment calendar, a credit control process and weekly cash reporting.
- Delivery model
- Remote. Work happens in your accounting system and AP tools; bank access is view-only, and you release payments.
- Usual starting scope
- Supplier invoice processing and B2B credit control, then cash reporting.
- Typical roles
- An AP/AR lead, accounts payable and receivable specialists, and a credit controller.
- Runs inside
- Xero, QuickBooks, Sage or NetSuite, with tools such as Dext, ApprovalMax, Chaser or GoCardless.
- Engagement
- A process review, then a monthly retainer.
Overview
What are AP, AR and treasury operations?
Accounts payable (AP) is processing and paying what you owe suppliers. Accounts receivable (AR) is invoicing customers and collecting what they owe you. Treasury operations keep track of the cash between the two.
Together they decide your working capital. Slow AP damages supplier relationships, slow AR starves the business of cash, and poor cash visibility means decisions get made without knowing what's in the bank.
Nexoryl model
What does Nexoryl's AP / AR & Treasury department do?
It processes supplier invoices and routes them for approval, prepares payment runs for you to release, raises customer invoices, chases overdue business customers, allocates cash and reports your cash position and forecast every week.
Nexoryl never releases payments: bank access is view-only and every payment run is approved and released by your team. Credit control covers business customers only; consumer debt collection is regulated and outside the service.
- Responsible for
- Invoice capture and matching, approval routing, payment run preparation, customer invoicing, B2B credit control, cash allocation, reconciliations and cash reporting.
- Not included
- Releasing payments, consumer debt collection, legal debt recovery, and borrowing, investment or currency decisions.
- Connects to
- Finance & Accounting, FP&A, Customer Support and AI & Automation.
Who does what
Clear control at every step.
The department does the processing. Every decision involving money leaving the business, or a judgement about a customer, stays with you.
| Cycle | What the department runs | What stays with you |
|---|---|---|
| Accounts payable | Invoice capture, coding, purchase order matching, approval routing, payment run preparation | Approving invoices and releasing payments |
| Accounts receivable | Invoicing, cash allocation, statements, B2B credit control | Credit limits, disputes above thresholds and write-offs |
| Treasury | Bank reconciliations, weekly cash position, short-term cash flow forecast | Banking relationships, borrowing, investment and currency decisions |
Where cash gets stuck
Four signs your working capital needs attention.
These rarely appear on the P&L, but they show up in the bank balance.
Invoices stuck in approval
- Shows up as
- Supplier invoices wait weeks in inboxes, and late fees arrive.
- We look at
- How invoices arrive, who approves them and how long it takes.
- What changes
- One intake, approval rules by value and a weekly payment calendar.
Nobody chases customers
- Shows up as
- Overdue invoices are only chased when cash gets tight.
- We look at
- Aged debt, payment terms and current chasing.
- What changes
- A credit control routine with reminders, calls and escalation.
Unallocated cash
- Shows up as
- Payments arrive but aren't matched to invoices, so statements are wrong.
- We look at
- Cash allocation backlog and remittance handling.
- What changes
- Daily or weekly allocation, with unmatched items investigated.
No cash visibility
- Shows up as
- Leadership asks what cash will look like next month and nobody can say.
- We look at
- Bank data, commitments and expected receipts.
- What changes
- A weekly cash position and a rolling short-term cash forecast.
What the department covers
Payables, receivables and cash services.
Processing done consistently, with controls that keep money decisions with you.
Accounts payable
Supplier invoices processed properly.
- Invoice capture and coding
- Purchase order matching
- Approval routing
- Supplier statement reconciliation
Payment runs
Payments prepared, released by you.
- Payment run preparation
- Supplier bank detail verification
- Payment calendar
- Remittance advice
Accounts receivable
Customers invoiced correctly and on time.
- Customer invoicing
- Recurring billing setup
- Cash allocation
- Customer statements
Credit control
Business customers chased politely and consistently.
- Reminder emails and calls
- Payment plan administration
- Dispute logging and routing
- Aged debt reporting
Treasury operations
Cash you can see.
- Bank reconciliations
- Weekly cash position
- Short-term cash flow forecast
- Bank account reporting
Controls
Processes built to prevent fraud and error.
- Segregation of duties
- Supplier change verification
- Duplicate invoice checks
- Audit trail upkeep
How remote delivery works
How an AP / AR engagement runs.
Controls and approval rules are agreed before any invoice is processed.
Step 1: Review
Current payables, receivables, aged debt and controls reviewed.
Step 2: Agree controls
Approval limits, payment calendar, credit terms and escalation rules agreed.
Step 3: Set up
Inboxes, approval workflows and reminders configured in your tools.
Step 4: Operate
Invoices processed, payment runs prepared and customers chased on schedule.
Step 5: Report
Weekly cash and aged debt reports, with a monthly review.
Bank access is view-only. Every payment run is approved and released by your team, and changes to supplier bank details are verified independently before use.
Scope and boundaries
What's included, and what stays with you.
Processing and reporting sit with the department. Releasing money and regulated activity don't.
Included
- Supplier invoice processing and approval routing
- Payment run preparation for your release
- Customer invoicing and cash allocation
- B2B credit control
- Bank reconciliations and cash reporting
- Short-term cash flow forecasting
Not included
- Releasing payments from your bank account
- Consumer debt collection, which is regulated
- Legal debt recovery or court action
- Borrowing, investment or currency dealing decisions
- Handling cash or cheques physically
What you provide
- Access to your accounting system and view-only bank access
- Approval rules and payment terms
- Approvers available for each payment run
- Customer and supplier contact details
Tools and platforms
Where the work happens.
In your accounting system, with approval and chasing tools where they help.
- Accounting systems
- XeroQuickBooks OnlineSageNetSuite
- Payables
- DextApprovalMaxTipaltiBill.com
- Receivables
- ChaserGoCardlessStripe Billing
- Cash
- Bank feedsFloatSpreadsheet cash models
Named as examples of tools we work in. They don't imply a partnership or certification.
Measurement
How the department is measured.
Speed, accuracy and cash, reported weekly.
Payables
- Invoice processing time
- Invoices paid on time
- Late payment fees
Receivables
- Debtor days
- Overdue balance
- Disputes resolved
Cash
- Unallocated cash
- Reconciliations up to date
- Forecast versus actual cash
Controls
- Duplicate payments prevented
- Supplier changes verified
- Exceptions logged
These are measurement categories, not promised figures.
Who does the work
The people managing your cash cycle.
Sized to invoice volumes and the number of customers you chase.
AP / AR Lead
Owns controls, the payment calendar and weekly cash reporting.
Payables and Receivables Specialists
Process invoices, allocate cash and reconcile accounts.
Credit Controller
Chases overdue business customers and logs disputes.
A good fit when
- Supplier invoices wait weeks for approval
- Overdue customer invoices aren't chased consistently
- Cash allocation is behind
- Leadership lacks a clear weekly cash view
Probably not the right fit when
- You want an outside team to release payments
- You need consumer debt collection
- You need legal debt recovery
Ways to start
Three ways to begin.
A process review shows where invoices and cash are getting stuck.
Process review
Payables, receivables, controls and aged debt reviewed, with a plan.
Aged debt project
Overdue business debt worked down as a scoped project.
Managed department
Ongoing AP, AR and cash reporting on a monthly retainer.
Fees depend on invoice volumes, customers and entities, and are agreed after the review.
Questions
Questions about AP, AR and treasury.
If your question isn't here, email us. Most answers depend on your volumes and controls.
What do AP and AR stand for?
Accounts payable (AP) is processing and paying supplier invoices. Accounts receivable (AR) is invoicing customers and collecting payment.
Do you make payments from our bank account?
No. Nexoryl prepares payment runs; your team approves and releases them. Bank access is view-only.
Can you chase our customers for payment?
Yes, business customers, using polite reminders and calls to an agreed process. Consumer debt collection is regulated and outside the service.
How do you prevent payment fraud?
With segregation of duties, independent verification of any supplier bank detail change, duplicate invoice checks and a full audit trail.
Can AP and AR be run remotely?
Yes. Invoices, approvals, accounting systems and bank feeds are all online, with access you control.
Do you produce cash flow forecasts?
Yes, a weekly cash position and a rolling short-term cash forecast. Longer-term forecasting sits with FP&A.
Which systems do you work with?
Xero, QuickBooks Online, Sage and NetSuite, with tools such as Dext, ApprovalMax, Chaser and GoCardless.
What do you need from us to start?
Access to your accounting system, view-only bank access, approval rules and payment terms, and approvers available for each payment run.
Next step
Get invoices paid and cash collected on time.
Tell us where invoices or customer payments get stuck. We'll review the process and show you what to take over first.